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“I Can’t Imagine a Better Place to Be.” Dr. Marschall Runge speaks on starting his new job as EVPMA

We in the U-M Health System welcome Marschall Runge, M.D., Ph.D., as the new executive vice president for medical affairs. Today is his first day.

Please watch the video below to hear Dr. Runge’s early thoughts on being EVPMA.

Later this week, check back here for other videotaped interviews with Dr. Runge where he shares his ideas on leadership and challenges in the healthcare industry.

Read more about Dr. Runge here: http://evpma.med.umich.edu/about-us/index.html

Be the Change with Your Input: Take the Employee Engagement Survey in March

From March 9 – 27, you will be able to share your honest and confidential feedback through our Employee Engagement Survey.
EMPLOYEES_REVISION

Take the survey to tell our leaders what works in your area and what needs to be improved. Your opinions and suggestions will lead to lasting improvements where you work every day and for our entire health system.

You will receive a global message March 9 when our survey launches. More information is available on the Employee Engagement website and the Frequently Asked Questions page.

Don’t miss this opportunity to share your thoughts and inspire positive change in our health system.

Survey Details:
The survey can be accessed from a computer on the UMHS network or mobile device with AirWatch and VPN access. To take the survey, you will need your:

  1. Work Area Code: Your supervisor will tell you the code to use so your responses are linked to your unit. See a complete list of codes here.
  2. Password: The 10-digit password consists of your 8-digit Employee ID number, plus your two-digit date of birth. (For example, if you were born on June 4 and your employee ID number is 12345678, your password will be 1234567804.)  By requiring a survey password, we are ensuring that only eligible UMHS employees can take the survey.

Who takes the survey?
Hospitals, Health Centers and Medical School staff who began working at UMHS before Feb.16, 2015 should take the survey. Dual-appointment employees will be able to take the survey as long as one of their appointments is at UMHS. Any temporary employee will also be able to complete the survey. Volunteers and individuals who are working temporarily through a vendor (e.g. Manpower) are not eligible to complete the survey. Faculty and House Officers take a different survey at a different time.

Be the change with your survey input!

AMA president-elect to speak at UMHS next week

Steven J. Stack, M.D., the president-elect of the American Medical Association, will visit UMHS next week, and give two lectures on Wednesday, March 4.

At 11:45 a.m. in the MCHC Auditorium in UH South, he will speak on “The Road Ahead: Emergency Medicine’s Role in a Post-Reform Delivery System” as part of the Department of Emergency Medicine Grand Rounds series. CME credit will be offered.

Later that day, he will speak at the Ann Arbor City Club on Washtenaw Ave., in a talk sponsored by the Washtenaw County Medical Society that is open to the general public. He will be introduced by Bradley Uren, M.D., a faculty member in Emergency Medicine and member of the society’s executive council.

For details on this event, including information on the social hour and dinner available before the 7 p.m. talk, visit http://umhealth.me/stackAMA

In both talks, Dr. Stack will offer a physician’s perspective on the seismic changes transforming health care today, from payer and hospital consolidation to new delivery models to the impact of the Affordable Care Act. Amid widespread change in terms of who receives health care, how it is paid, and how it is delivered, new opportunities exist for physicians and hospitals to collaborate. Dr. Stack will examine the shifting industry and regulatory landscape, the impact of digital health on the practice environment, and the AMA’s ongoing effort to improve the health of the nation through its three-pronged strategic plan.

Dr. Stack currently practices in Lexington and surrounding central Kentucky, and has served as medical director of multiple emergency departments. He is the first emergency medicine board-certified physician to serve on the AMA’s Board of Trustees, and was elected president-elect in June 2014. He will take office as president this June.

He has special expertise in health information technology (IT) and was chair of the AMA’s Health Information Technology Advisory Group from 2007 to 2013. He has also served on multiple federal advisory groups for the Office of the National Coordinator for Health Information Technology. He is currently the secretary of eHealth Initiative, a non-profit association committed to improving health care through the advancement of health IT.

MiChart Support Office now open for providers

MiChart Training is now offering a new program for clinical MiChart users.

This program allows MiChart Providers to place a request for additional MiChart training/support. Based on requests, trainers will be made available either at the support office or on site in clinical areas to assist.

Learn to:

  • Create specialized and comprehensive SmartPhrases for quicker completion of documentation.
  • Create filters in Chart Review to find information more efficiently.
  • Create orders “favorites” to speed up order entry.
  • Utilize letter templates to maintain communication with external providers and patients.
  • Run reports to better monitor special patient populations.

The office is now open for walk-in support and by appointment.

  • Location & Hours:
    • UH South (Old Mott) F5510B from 8 a.m. – 5 p.m., Monday-Friday
      • Take elevator 9 to the 5th floor
  • MiChart Providers can:
    • Visit the MiChart training office on a walk-in basis to obtain support.
    • Schedule appointments for assistance at the support office.
    • Schedule appointments for assistance at their clinical site, either group or 1-on-1.

Additionally, if you have previously completed MiChart training for your role and have already been using the system, consider enrolling in a Provider Efficiency Course. These courses are designed to help enhance understanding and proficiency with MiChart functionality.

Please refer to the following tip sheet for a list of efficiency courses available: Efficiency Training Catalog.

Nominate faculty for 2015 Dean’s Awards Program

Every year, the Medical School honors the achievements of some of its top faculty through the Dean’s Awards Program. Now in its 15th year, the program recognizes faculty who demonstrate exceptional accomplishments in the areas of teaching, research, clinical care, innovation and community service.

The Dean’s Office currently is accepting nominations of faculty members for excellence in seven categories. The 2015 winners will be honored in the fall during the annual Faculty and Staff Awards Dinner.

The deadline for nominations for the following faculty awards is May 1, 2015:

Education Award

The Lifetime Achievement Award in Medical Education — This award honors a lifetime of achievement in all types of education in which our faculty are engaged: undergraduate medical education, graduate medical education, doctoral and postdoctoral education in research, and continuing medical education.

Research Awards

The Basic Science Research Award — The award recognizes a scientist or group of scientists with outstanding contributions to the basic biomedical research of the Medical School.

The Clinical and Health Services Research Award — Nominations will be accepted for faculty in any rank on any track who are making outstanding contributions in the areas of clinical and translational research and health services research.

The Distinguished Faculty Lectureship Award in Biomedical Research — Ideal candidates demonstrate extraordinary national and international contributions as a research leader with pivotal discoveries that have wide-ranging impact for the advancement of scientific knowledge.

Clinical Award

The Outstanding Clinician Award — The award, often given to more than one faculty member, recognizes exemplary performance of a practicing clinician and can include those with outstanding service as medical program or ambulatory care unit directors, developers of clinical care management programs or new care models, as well as innovations in institutional quality improvement initiatives. Nominees for this award are considered for the Lifetime Achievement Award in Clinical Care.

Innovation Award

A new category for 2015, the Innovation and Commercialization Award recognizes a faculty member or group of faculty members who have developed a new research method, technology or innovative service that will radically improve or transform patient health.

Service Award

The Community Service Award — Candidates for this award make outstanding contributions to the community — locally, nationally or globally.

Faculty and staff are encouraged to nominate a deserving colleague for one of these awards.

Dr. Theodore Lawrence named director of University of Michigan Comprehensive Cancer Center

Theodore S. Lawrence, M.D., Ph.D., has been named the director of the University of Michigan Comprehensive Cancer Center.

The appointment was approved Thursday by the University of Michigan Board of Regents.

Lawrence succeeds Max S. Wicha, M.D., who founded the Cancer Center 27 years ago.

“This is a tremendous program with talented and dedicated faculty and staff, a terrific research infrastructure and superb core facilities,” says Lawrence, who will assume the title of Max S. Wicha, M.D., Distinguished Professor of Oncology. He is also chair of radiation oncology.

Lawrence cites the Cancer Center’s strength in precision medicine, drug discovery and health policy research as well as opportunities to deepen clinical and translational research efforts.

The center’s “comprehensive” status is designated by the National Cancer Institute and reflects participation in cancer basic, clinical and population sciences research, with strong interactions among those areas. A center must also provide public information, education and outreach programs. U-M is one of two comprehensive cancer centers in Michigan and one of 41 across the country.

“Michigan has been the epicenter of many global advances in cancer research and care. As patients, families and the scientific community look to us for the next breakthroughs, we are fortunate to have the expertise of an established leader of Dr. Lawrence’s caliber to guide the Cancer Center into a very promising future,” says James O. Woolliscroft, M.D., dean of the U-M Medical School and Lyle C. Roll Professor of Medicine.

In addition to continuing to advance the Cancer Center’s research excellence, Lawrence plans to grow the center’s statewide presence as part of an effort to bring cancer care closer to home.

“The vast majority of cancer care can be done in the community with strong partnerships. We want to create more of those partnerships to allow more patients in our state to receive the right care in the right place,” Lawrence says.

Lawrence’s laboratory interests are focused on chemotherapeutic and molecularly targeted radiosensitizers. His clinical research combines these laboratory studies with conformal radiation guided by metabolic and functional imaging to treat patients with pancreatic and other gastrointestinal cancers. Lawrence expects to continue patient care and research activities as Cancer Center director. He will continue to serve as chair of radiation oncology as well.

In addition, Lawrence has served in leadership positions in many of the most prestigious oncology societies, including the American Society of Radiation Oncology, the American Society of Clinical Oncology, the Radiation Oncology Institute, the Society of Chairs of Radiation Oncology, and both the Board of Scientific Councilors and the Board of Scientific Advisors of the National Cancer Institute. He is a member of the Institute of Medicine of the National Academy of Sciences. He has received the ASTRO Gold Medal, the highest award conferred by the society, an ASCO Statesman Award, and the 2014 Outstanding Investigator Award from the Radiological Society of North America.

Lawrence joined the faculty of the University of Michigan in 1987, following a fellowship in medical oncology and a residency in radiation oncology at the National Cancer Institute. He received his research degree in cell biology from the Rockefeller University in New York, followed by his medical degree from Cornell University and an internal medicine residency at Stanford University.

Medical School to host June 3 faculty town hall on curriculum transformation

The town hall will be 5:30-7:30 p.m. in Dow Auditorium of the Towsley Center for Continuing Medical Education. Medical School leadership, including Senior Associate Dean for Education and Global Initiatives Joseph C. Kolars, M.D., and Associate Dean for Medical Student Education Rajesh S. Mangrulkar, M.D., will give a one-hour presentation from 5:30-6:30 p.m. Attendees are invited to stay afterwards for a reception in the Towsley lobby.

Since 2013, hundreds of faculty, staff and students have worked countless hours to create a new curricular model aimed at developing physician leaders to answer society’s call for improved systems of health care. The new model will include a scientific and clinical foundation, advanced professional development, applied leadership education, and a mentored learning community.

UMMS faculty are encouraged to attend the town hall, ask questions, and become familiar with all aspects of the new curriculum ahead of an all-faculty vote on the proposed changes. The vote will take place (online) from June 10-24, 2015.

To learn more about the new curriculum, and the ongoing strategic planning process, visit: http://curriculum.med.umich.edu.

Outbound email encryption will protect sensitive information

The Enterprise Encryption Project is a strategic UMHS initiative to mitigate our security risks and protect our data that was endorsed last fall by senior leadership.

One key goal of the encryption initiative is to encrypt outbound email for the entire U-M Health System. Each year, approximately 36,000 messages containing identifiable patient information or other sensitive data are sent externally, and these could be interpreted as HIPAA/HITECH incidents.

On March 2, 2015, UMHS will enable the encryption of outbound email messages so that email with potentially identifiable patient information or other sensitive data will be transmitted securely if it is sent outside the Outlook/Exchange med.umich.edu system. As the process is rolled out, senders are asked to do the following (note: VPN login required to access internal links):

  1. Consider if the message to be sent outside the UMHS Outlook med.umich.edu system contains any identifiable patient information or other sensitive data. Identifiable patient information under HIPAA is described in the UMHS Policy 01-04-340 – De-identification and Re-identification of Protected Health Information (PHI).
  2. Consider using these other options which are preferable to email for sharing and transmitting identifiable patient information or other sensitive data:
  • MiChart Patient Portal (MyUofMHealth.org) – for communication between providers and patients.
  • MiShare – for file exchange/transfer including image files (screen shots, pictures, or scanned images/PDFs); can accommodate over 25 MB of data.
  • M+Box – for file storage; can accommodate over 25 MB of data.

3. If you must use email to transmit your secure data, be sure to put [SECURE] (as written in brackets) in the subject line so that the message will be encrypted and sent securely. This will ensure that image file attachments will also be encrypted. The data limit for outbound email is 25 MB.

UMHS will implement a tool that will act as a safety net to catch those emails with identifiable patient information or other sensitive data going to a non-UMHS recipient if the sender does not tag the email as [SECURE]. The tool will scan for characters and sensitive information and then ensure that the message will be encrypted before leaving our system.

When the external recipient receives the encrypted email, they will need to open a secure attachment and acknowledge the encryption before being able to open and read the message. See the page on Outbound Email Encryption, which shows what recipients will see and need to do when they receive an encrypted email message from someone within the U-M Health System. If messages are exchanged within the UMHS Outlook system, from one med.umich.edu email address to another med.umich.edu email address, these steps will not be required.

Remember:

  • Outbound email encryption will be enabled on March 2, 2015.
  • Include [SECURE] in the subject line if you must send email with identifiable patient information or other sensitive data to an external email address.
  • Email communication between UMHS users should stay within the Outlook/Exchange system.
  • Always send messages for UMHS staff to their uniqname@med.umich.edu address – not their uniqname@umich.edu address.
    • Use the Global Address List (GAL) within Outlook to select a UMHS recipient’s email address.

Support for sleeping in? Half of parents favor later school start times for teens

Should teenagers be able to hit the snooze button one more time before school? Ask their parents and half say they would support later school start times, according to yesterday’s University of Michigan C.S. Mott Children’s Hospital National Poll on Children’s Health.

More schools across the country are exploring delayed school start times as research shows benefits for adolescents’ physical and mental health, including reduced risks of obesity and depression. The poll was conducted in November/December 2014, following last year’s recommendation from the American Academy of Pediatrics (AAP) that middle and high schools start at 8:30 a.m. or later.

Among the national sample of parents with teens aged 13-17 whose middle or high schools started before 8:30 a.m., about 2 in 5 believed later start times would allow their teens more sleep and 1 in 5 said it would improve school performance.

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